Overview: Our Letting Services:

We offer a unique service with a growing list of properties to suit every requirement. The success of our Lettings & Sales Department depends on our ability to perform for you, our client. To succeed in this we must let and sell properties efficiently for the best return possible in this current economic climate, find reliable tenants and minimise void periods.Our advice is impartial and our understanding of rental demand, rental values, tenant selection and care of property is second to none.

Our strengths:

•  A professional and personal service
•  The majority of our business is through personal recommendation from satisfied clients
•  Website updated daily
•  Dedicated staff
•  A truly personal service
•  A varied selection of properties available across Dublin and surrounding counties
•  Privately owned company

Lettings Department Contact Details: Tel: 01-8255599 |E-Mail: lettings@spm.ie


Click here to Register with us for Lettings
Click here for 'Let My Property' Enquiry form

Our Letting Services:

Let Only

•  Arranging advertisement in the appropriate media as necessary to include local press, daft.ie, myhome2let.ie, spm.ie and placing property on our regularly updated Letting List.
•  Personal interview.
•  Accompanied inspection of the accommodation.
•  Securing Bank, Employment and Previous Landlord references where possible from the tenants.
•  All our leases are Law Society Approved and can be amended at the landlords request or special conditions can be inserted if deemed necessary by the landlord.
•  Preparation of inventory of contents for inclusion in Tenancy Agreement.
•  Transferring all utilities into the tenant's name (where possible).
•  Compiling all details relevant to registration with Private Residential Tenancies Board (PRTB). We can submit the registration form to the PRTB at the request of the landlord. (No Additional charge)
•  Negotiation of Tenancy terms i.e. rent, additional items, continuation options etc.
•  To set up standing order mandate for all future rent payments.

Full Management Service

All of Let Service plus:

•  Rent collection / rent demands were appropriate
•  Quarterly inspections – Condition reports to confirm that the tenants are complying with all terms of the tenancy agreement.
•  We would act as the sole contact for the tenant for any issues, maintenance or otherwise that may arise throughout the tenancy and liaise directly with the landlord in respect of such issues when necessary. It will be the landlord's responsibility to deal with maintenance issues, recommendations can be made but the responsibility will remain with the landlord.
•  Arranging repairs and overseeing improvements to the property if necessary and approved.
•  PRTB mediation and dispute resolution if or when they occur. We will act on behalf of the landlord at all meetings, discussions & arbitrations when it comes to PRTB issues. Keeping the landlord informed step by step
•  Arranging cleaning and maintenance services if necessary. We would advise our clients that they allow SPM €250.00 maintenance budget to prevent constant contact for minor issues.
•  Arranging insurance cover for the property if necessary and negotiating insurance claims should they occur.
•  Dealing with correspondence in relation to the property and the tenant, i.e. waste charges, utility arrears etc
•  Dealing with all contractors in relation to maintenance of equipment in the property.
•  Preparation of monthly statements of accounts and issuing cheque/transfer to client or nominated financial institution.
•  2 4Hr emergency service – we have an electrician and plumber on call 24/7 365 days a year for any issue that may arise in your property out of office hours, weekends & holidays.

Caretaking Service

•  If your property is unoccupied we can visit it regularly to comply with your insurance needs
•  Arrange maintenance on your behalf
•  Provide a bespoke service as required by you.

Private Client Portfolio Management:

SPM can provide client portfolio management for those companies/individuals with a number of units in their property portfolio. Our aim is to secure complete occupancy of a portfolio at all times while maximizing rental potential and securing the right quality tenants. A portfolio can consist of three or more units to include Pre 63 multi units.

Our main objectives:

•  Finanical Management including rent collection and income and expenditure management
•  Monthly statements
•  Maintenance management to include 24 hour emergency service
•  Lease renewals

Preferential rates will be offered on a case by case basis depending on the size of the portfolio

Click here to Register with us for Lettings
Click here for 'Let My Property' Enquiry form

Landlords

Why let your Property with SPM?

At SPM we understand the importance of providing every landlord, whether experienced or new to lettings with a service that exceeds expectations. We have a clear objective of providing an approachable and professional service to ensure the best return on your capital coupled with the lowest annual cost of running your property. It is important that we give our landlords the right professional advice throughout the year. The success of our company depends on our letting agents' abilities to succeed in letting your property quickly, for the highest return possible, to the right type of tenant/s and with minimal void periods.

What Smith Property Can Do For You:

• Visit you at your property and advise on rental value, legal requirements and how to prepare the property for let
• Market the property on our website and on all other major letting websites
• Viewings accompanied by a member of SPM staff
• Reference check the tenants and report to you
• Prepare a detailed inventory and schedule of condition including photographs
• Prepare an appropriate law society tenancy agreement for signature
• Transfer of utilities from Landlord to tenant
• Obtain a deposit from the tenants
• Arrange for the tenant to pay the rent monthly by standing order
• Visit the property quarterly to check it is being looked after by the tenants and are adhering to the tenancy agreement
• Arrange for repairs/ maintenance work on your behalf as instructed by you
• At the end of the tenancy check the property and establish any dilapidations which may be paid from the tenants deposit
• Prepare PRTB registration form on behalf of Landlord and submit on their behalf if required
• Full and comprehensive inventory list completed prior to tenancy agreement.
• Act on behalf of the landlord pertaining to any PRTB issues that may arise, if required
• BER certificate from an independent source can be arranged
• Provide 24 hour emergency service for properties managed
• Provide mortgage/private valuations
• Offer full and comprehensive sales service at competitive rates

Preparing your property to Let:

Always present your property in the best possible condition. The more attractive your property, the greater your chances are of finding a tenant and keeping your property occupied throughout the year. Good quality properties always rent quickly. When properties are obviously looked after and presented in the best possible condition, tenants are more likely to treat the property as if it were their own. If you don't appear to look after your property, the tenant will do the same! Also don't overlook the furnishings – make sure these reflect the quality of the property, and the type of tenant you want to attract. Properties can be let down by the condition of their furnishings.

Also, the better the quality of furnishings the less maintenance and repair will be needed by you.

To prepare your property to Let you should:

•  Décor – Decorate in neutral colours and finish to a good standard
•  Furniture – If you let your property furnished then only leave the essential items (ensuring they comply with fire regulations) and nothing personal. Supply good quality, modern items, don't be tempted to use old-fashioned pieces It is not necessary to leave linen. Supply a good range of white goods as this will make the property more attractive to potential tenants. In an unfurnished property it is normally expected that carpets, curtains, light fittings are left.
•  Professional Clean - Have the property professionally cleaned – this will help ensure that the tenants will do the same on leaving. We can arrange this for you.
•  Gas Appliances – Must all be serviced and checked annually by a certified gas installer
•  Oil/Solid Fuel – Where relevant the tank should be left full at the start of the tenancy and the tenant will then fill the tank before vacating. The same applies to solid fuel.
•  Smoke Detectors – Must be installed and checked prior to a property being let
•  Keys – 3 sets of front door keys should be provided to the agent (two for the tenants, one as a management set for the agent) Other keys should be left in the property (in a kitchen drawer)
•  Instructions – Instructions for household equipment, central heating and other useful information should be left in a file at the property. Copies of all guarantees should be left with the agent.
•  Mail – You should make arrangement for your post to be forwarded to you
•  Garden – Should be handed over in good seasonal order and tenants will be expected to leave the same at the tenancy termination
•  Mortgage – You will need to inform your lender that you intend to let your property
•  Insurance – Tell your insurance company that you are going to let your property. Ensure you have adequate buildings and contents cover
•  Put yourself in the tenant's shoes – would you walk through the door and want to live in this property – does it have the edge over other properties that the tenant might be viewing?

Remember, this is a long term investment and you need to maximise the benefits, thereby ensuring the tenant would like to stay as long as possible; new tenants cost money!  

Once Rented:

Inspections
Our management service includes inspections of the property at least four times a year during the tenancy. This is a general review and not an ‘item by item' check, however it does provide us with an opportunity to assess the general condition of the property and highlight any maintenance issues that may need to be brought to your attention. It also gives us the chance to ensure that the tenant is maintaining the property to a satisfactory standard.

Review And Renewal
Approximately two months prior to the end of the tenancy we will write to the Tenant, to enquire as to whether they would like to renew the tenancy.

At this point, we can agree any revision to the rent before extending the tenancy. If the Tenant plans to move out we will contact the Landlord to confirm that the property can be re-marketed.

Click here for Frequently Asked Questions by Landlords:
Click here to Register with us for Lettings
Click here for 'Let My Property' Enquiry form

Tenants

Why Rent with SPM?

We understand that finding a property to rent quickly and easily is important and we know that the letting process should be as smooth as possible. When you register with our dedicated team, they will want to know your requirements, from budget to the facilities you wish to be near to and how much space you would like, in order to present a selection of properties appropriate to your needs. If you do not know the area and need guidance, please be rest assured that our letting agents have extensive local knowledge and will be delighted to offer advice. They will then conduct a matching process based on your key requirements and present suitable properties for you to view. We ensure that:

•  We help to find you a property that suits your needs and budget
•  We ensure the move in and move out process is quick and easy
•  We arrange viewing times that suit you and not us
•  We always make sure our properties are in good condition
•  We deal with the landlord so you don't have to

At SPM not only do we have a great choice of properties - from studio flats to family homes, and expert knowledge of the local market, but we make every effort to ensure that the entire process of renting your new home runs as smoothly as possible.

At SPM we recognize that it is reliable tenants who are at the heart of any successful letting business. SPM agents and their landlords depend on tenants who pay their rent on time and take care of the property they have rented. So we value your custom , and it is important that as tenants with SPM you enjoy the experience of renting a home with us.

Click here for Frequently Asked Questions by Tenants:

6 Simple steps to renting a property with SPM:

Step 1 - Register your Interest

The first step is to register your requirements with us either by calling us on 01-8255599 or by e-mailing us at lettings@spm.ie . Tell us everything you can and we will start working for you straight away. Alternatively search our currently available properties and tell us which ones you would like to view.

Step 2 - Accompanied Viewings

We're open at times to suit you, convenient for viewing after work or at weekends.

Step 3 - Selecting a Property

Once you've identified a suitable property, paid a booking deposit and supplied us with details of referees etc., references will be applied for and your information will be forwarded to the landlord for acceptance. We take up the following references:

•  Employers / Accountant (if self employed)
•  Previous Landlord (if applicable)
•  Bank (if required )

Step 4 - Rental Paperwork

Once the landlord confirms that they would like to proceed, we will draw up the relevant paperwork, forming an agreement to be signed by both parties. An inventory of the contents and condition of the property is usually produced prior to commencement of the tenancy. This will be supplied to both landlord and tenant.

Step 5 - Rent & Deposit

An advance rental payment is required prior to the commencement of the tenancy (usually the first month's rent) as well as payment of a security deposit  (usually one month's rent). This will be reimbursed to you at the end of the tenancy subject to the details of your agreement and the findings of the inventory check-out report.

Step 6 - Completion

Congratulations, keys are now handed over and you can move into your new home.   

Click here to Register with us for Lettings
Click here for 'Let My Property' Enquiry form

Preparing your property for viewings

Instant smell! Instant sell!

Everyone knows that trick. Brew up a pot of real coffee just before that door bell rings and make sure the aroma of freshly ground coffee beans wafts through the hall and smacks likely buyers in the face just as they walk through the door. That's one. But probably not the best one. Consider these:

•  A freshly painted front door is a good place to start. You don't get a second chance to make a first impression.

•  A confident buyer sweeps into a room. An unconvinced buyer has had to sweep through litter, pizza menus, junk mail and last year's autumn leaves in the hall just to get in. Keep things tidy.

•  In winter, have lights on during the day time. They can add enchantment. Or disenchantment, if light bulbs are missing.

•  Now there's a big difference between getting a feel of a place and having to feel our way around. Which is why lighting in a room is important. In summer, natural light can liven a place up and give a feeling of freshness and cleanliness. So draw back those curtains — and open those windows. If you don't have curtains and it's still dark, check your windows. They may need urgent cleaning. There's always a first time.

•  Air in– damp smells out. Make use of ‘plug-ins' or scented candles

•  In vacant properties, always leave some furniture behind to give the place a lived in feeling.

•  They say that if a buyer sits down in a property, they're at ease with the place — and is possibly thinking of putting in an offer. For this reason, make sure there's space round sofas and armchairs so viewers don't have to step over coffee tables and magazines to get to them.

•  Peeling paint on a window — or a garden gate hanging off its hinges — suggests that work needs to be done on the property. This could be used to re-negotiate the price.

•  If you have a garden, check outside the house is as neat and tidy as the inside.

•  In winter, if you have a fireplace, have a fire blazing. Hearths can move hearts

•  To a nervous first-time buyer, a damp stain caused by a minor past leakage suggests an impending flood. Click here to Register with us for Lettings
Click here for 'Let My Property' Enquiry form